Free PTO Calculators

Calculate PTO accrual, payout value, vacation days, and holiday pay. Free online tools for 2026 — no account needed.

Annual PTO Allowance *

hours

Total PTO hours your employer provides per year

Pay Frequency How often you receive a paycheck

Pay Periods Worked Partial-year accrual estimate (optional)

Current PTO Balance

hours

Hours already in your PTO bank (optional)

Hours Per Workday

hours

Used to convert hours into days

Accrual Cap (Maximum)

hours

Maximum PTO hours you can bank (optional)

Enter values and click Calculate PTO.

Results are estimates based on common PTO policies. Actual employer policies and state laws may differ. Full disclaimer.

Free PTO Calculator Excel Template

Download a spreadsheet to track PTO, vacation, and sick leave for your team.

Download free →

PTO Accrual	Calculate how much PTO you earn per pay period and per year.
PTO Payout	Estimate the dollar value of unused PTO before taxes.
Hours to Days	Convert PTO hours to workdays or days to hours.
Paid Time Off	Track paid time off earned, used, and remaining.
Vacation Days	See vacation days earned, used, and still available.
Holiday Pay	Estimate premium holiday pay and holiday overtime.
Overtime Pay	Calculate time-and-a-half, double time, and weekly pay.
Sick Leave	Track sick time earned, used, and remaining balance.
PTO Rollover	See what carries over versus what may expire at year-end.

PTO Payout Laws by State	How states commonly treat unused PTO payout at separation.
PTO Accrual Rate Chart	Accrual rates by pay frequency with comparison tables.
PTO Excel Template	Free spreadsheet to track PTO, vacation, and sick leave.

Most employers use one of these methods to grant paid time off:

Per paycheck: 120 hours per year ÷ 26 paychecks = 4.62 hours earned each pay period.

Per hour worked: 1,800 hours worked ÷ 30 = 60 PTO hours earned that year (example accrual ratio).

Lump sum: All days available on January 1. If you leave mid-year, unused amounts may be handled per policy.

PTO (Paid Time Off): A bank of hours for vacation, sick days, or personal time. Many employers combine leave types into one PTO pool.
PTO Policy: Written rules for how PTO is earned, used, rolled over, and paid out—usually in your handbook or offer letter.
PTO Hours: The unit most companies use to track leave. One day off often equals 8 PTO hours, allowing partial-day use.
PTO Balance: Your current available PTO hours: accrued minus used. Check your pay stub or payroll portal.
PTO Accrual Rate: How fast you earn PTO—often hours per paycheck (e.g., 4.62 hrs) or hours per hours worked.

Formulas reviewed against official labor and payroll resources.

Estimates based on common PTO policies. Employer policies and state laws may differ. Full disclaimer.