Free to Use • No Signup Required • Updated June 2026

Paid Time Off Calculator

Track paid time off earned, used, and remaining in one place. Built for employees who see YTD accrual and usage separately on pay stubs.

Calculator

Enter annual allotment, pay periods, and year-to-date earned and used hours.

hours
Total paid time off granted per year
How often PTO accrues on your payroll
hours
Paid time off already taken this year
hours
Leave blank to estimate from annual allotment

Enter values and click Calculate.

Results are estimates based on common PTO policies. Actual employer policies and state laws may differ. Full disclaimer.

PTO balance components

Earned (accrued)

Hours added to your bank based on time worked or pay periods elapsed.

Used

Approved leave deducted when you take time off.

Remaining

Typically earned minus used, unless your policy includes adjustments or front-loading.

Formula reference

Per-period accrual = Annual allotment ÷ Pay periods

Remaining = Earned − Used (or per your policy balance rules)

Tracking paid time off balances

Reconcile your HR portal balance with handbook math. Discrepancies often come from waiting periods, caps, or manual adjustments.

Step-by-step

  1. Enter annual allotment and pay periods per year.
  2. Add PTO earned and used year-to-date from pay stubs.
  3. Remaining = earned − used under most policies.

Worked examples

Mid-year check-in

80-hour annual grant, 13 biweekly periods elapsed: about 40 hours earned. If 16 used, roughly 24 hours remain before future accrual.

Sources

Formulas reviewed against official labor and payroll resources.

Estimates based on common PTO policies. Employer policies and state laws may differ. Full disclaimer.